Smart Buildings That Work Smarter
AI-driven access, occupancy analytics, and energy management — turn your office building into an intelligent, low-cost, high-experience workplace.
Solution Overview
Retrofit-Ready AIoT for Existing Buildings
This office workflow combines employee identity, access control, attendance records and visitor access into one auditable building operation process.
- Employee Profile & Biometric Enrollment
- Shift Scheduling & Access Rules
- Access Validation & Attendance Tracking
- Visitor Registration & Temporary Access
- Attendance & Access Data Reporting
Pain Points & Approach
Office Buildings Are Bleeding Cost
Hybrid work shrank occupancy by 30–50%, but energy and security costs didn't drop with it.
Wasted Energy on Empty Floors
HVAC and lighting still run full-power on half-occupied floors — the #1 hidden cost in commercial buildings today.
Outdated Access Control
Physical badges, manual visitor logs, and unmanaged contractor access expose buildings to real security risk.
No Occupancy Intelligence
Operators can't answer 'how many people are actually here right now' — making space and HVAC planning pure guesswork.
Costly Retrofits
Most smart-building solutions require rip-and-replace — taking 12+ months and 7-figure budgets.
Typical Workflow
Tailored for commercial spaces, this system efficiently handles employee biometric enrollment and shift scheduling. It facilitates daily access validation and automated attendance tracking, securely manages temporary visitor access, and dynamically exports comprehensive attendance and access data reports.
Employee Profile & Biometric Enrollment
Shift Scheduling & Access Rules
Access Validation & Attendance Tracking
Visitor Registration & Temporary Access
Attendance & Access Data Reporting
Key Functions
Designed for the Hybrid Era
Five capabilities that pay back the entire upgrade in under 18 months.
Frictionless Access Control
Face, card, or mobile credentials — sub-second authentication for employees, contractors, and visitors with full audit trail.
Real-time Space Analytics
Heatmaps of occupancy, meeting room utilization, and people-flow density — actionable insights for facility managers.
AI Energy Optimization
HVAC, lighting, and ventilation auto-adjust to live occupancy — average 25% energy reduction without comfort loss.
Multi-Tenant Architecture
Isolated, secure portals for each tenant in the same building — true SaaS-grade segregation and billing.
Smart Meeting & Hot Desking
Auto-release no-shows, integrate Outlook/Google Calendar, and unlock the door only for booked attendees.
System Workflow
Office Access & Attendance Solution
1. Employee Profile & Biometric Enrollment
2. Shift Scheduling & Access Rules
3. Access Validation & Attendance Tracking
4. Visitor Registration & Temporary Access
5. Attendance & Access Data Reporting
6. Security Audit
Related Pages
Continue from this solution
Connect the solution architecture to matching applications, platform modules and consultation paths.
Project Snapshot
Grade-A Office Tower, 35 Floors
Shenzhen CBD
Case Study
Background
A premium office tower with 40+ tenant companies and 5,000+ daily passes wanted to reduce post-pandemic operating costs without disrupting tenants.
Challenge
Hybrid work cut daily occupancy to ~55%, but utility bills barely moved. Visitor management was still paper-based.
Solution
Deployed AI occupancy sensing on every floor + multi-tenant access portal + AI HVAC optimization in 3 phases over 5 months.
Deployment, Integration and FAQ
How this solution is delivered
Deployment Options
Plan the solution according to project scale, IT policy and site operation requirements.
- Cloud deployment for multi-site management and remote operation.
- Local deployment for projects that require on-premise control.
- Cloud + edge deployment for offline continuity, gateway control and local event processing.
Integration Options
Connect KEYPLUS devices and platform modules with the systems already used by the project owner.
- PMS, BMS or third-party management system integration can be evaluated per project.
- API, SDK, MQTT and webhook-style data exchange can be planned for platform integration.
- ONVIF or video platform integration can be evaluated when AI video devices are included.
KEYPLUS provides
- Smart locks, access devices, gateways, platform modules and project configuration guidance.
- Device selection, solution architecture, integration planning and deployment support.
- Documentation, test support and custom development evaluation when required.
Customer or third party provides
- Project site conditions, network access, power supply and installation environment.
- Third-party system credentials, API documents and local compliance requirements.
- Final operation rules, user data policy and acceptance criteria.
FAQ
Frequently Asked Questions
Can this solution support cloud and local deployment?
Yes. Deployment can be planned as cloud, local or cloud plus edge according to site policy and operation requirements.
Can KEYPLUS integrate with third-party systems?
KEYPLUS can evaluate PMS, BMS, API, SDK, MQTT, ONVIF and other integration requirements during project planning.
What does KEYPLUS provide in a project?
KEYPLUS provides hardware, platform modules, architecture planning, integration guidance and custom development evaluation when needed.
Is every feature available as a standard module?
No. Some advanced functions may be optional, project-based or custom development depending on maturity and delivery scope.
Ready to Upgrade Your Building?
Get a building-specific ROI report and retrofit plan in 5 business days.